AI for executive assistants
Where AI lightens an EA's workload, and where judgement still has to be yours.
An executive assistant's value is judgement: knowing what matters, who to protect time for, and what stays confidential. AI is useful for drafting and organising around that judgement. It never decides what your executive should prioritise.
Five real workflows
Where AI actually helps.
- 01
Drafting emails and correspondence
Drafts a first version of a routine email or reply from your notes on what needs to be said.
- You keep
- The tone, the relationship it's written to protect, and the decision to send it in someone else's name.
- Try this week
- Draft one routine email from a few notes and edit it into your executive's voice before sending.
- 02
Meeting summaries and follow-ups
Turns your notes or a transcript into a summary with clear action items.
- You keep
- Checking the summary is accurate and chasing the actions that matter.
- Try this week
- Take notes from one meeting, ask for a summary with action items, then check it against what was actually agreed.
- 03
Briefing documents
Drafts a first-pass briefing from the documents and notes you gather ahead of a meeting.
- You keep
- Deciding what actually matters to include, and any confidential judgement calls.
- Try this week
- Gather the material for one upcoming meeting and ask for a one-page brief to react to.
- 04
Travel and scheduling logistics
Drafts itineraries and logistics summaries from the bookings and details you provide.
- You keep
- Every actual booking, change and decision about your executive's time.
- Try this week
- Take one upcoming trip's details and ask for a clear itinerary summary to check against the bookings.
- 05
Organising and searching documents
Summarises or extracts key points from documents you provide, such as long reports or contracts, into a short brief.
- You keep
- Checking the extract is complete before relying on it for a decision.
- Try this week
- Take one long document you'd normally skim, ask for a summary of the key points, then check it against the full document.
Handle with care
Rules for executive assistants, not fear.
- Confidential and personal information
Anything about your executive's schedule, health, family or private conversations stays out of tools that are not explicitly approved for that material.
- Judgement stays with you
AI drafts and organises. Deciding what your executive needs to know, and what can wait, remains a judgement only you make.
- Voice and relationships
Correspondence sent in someone else's name is checked and adjusted for tone before it goes out, every time.
- Access and security
AI tools connected to calendars, inboxes or documents are limited to what your organisation has approved, with access reviewed regularly.
Where to start
The right size of first step.
Individual AI sessions
From $275, starter session $395
This work is personal and varies by executive. One-to-one sessions build habits around your actual inbox, calendar and documents, not a generic workflow.
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